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For Exhibitors

Find all the important information here to prepare for your exhibitor spot and ensure a successful presence at Coliving Conference 2025. This guide covers logistics, setup, and tips for maximising your engagement with attendees.
2025

Preparing for Your Exhibition at Coliving Conference 2025

Welcome, exhibitors! This zone provides crucial details to help you prepare for and make the most of your presence at Coliving Conference 2025. Your exhibition space will be strategically located in the main lounge areas, where attendees will be enjoying breaks and networking, providing prime opportunities for engagement.

Coliving Conference is the premier global event for the coliving and shared living industry, bringing together professionals who are shaping its future. As an exhibitor, you play a pivotal role in showcasing innovations, connecting with industry leaders, and demonstrating your brand’s impact on the future of shared living.

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Key Information at a Glance

  • Official Event Name: Coliving Conference 2025
  • Organiser: Coliving Conference (a portfolio venture of Coliving Ventures)
  • Dates:
    • Day 1: πŸ—“οΈ Wednesday, October 15th, 2025 (Site Tours, Coliving Awards Ceremony & Exclusive Networking)
    • Day 2: πŸ—“οΈ Thursday, October 16th, 2025 (Panel Discussions, Showcases, Networking & Closing Drinks)
  • Location: πŸ“ Barcelona, Spain
    • Day 1 Site Tours: Various locations across the city. Exact locations will be shared with attendees prior to the event.
    • Day 1 Coliving Awards Ceremony: Location To Be Announced Soon!
    • Day 2 Main Venue: The 19th Hole, Pl. d'Urquinaona, 6, floor 19-20, 08010 Barcelona, Spain
    • Online Access: All online attendees will access live streams of sessions and interact via the event app.‍

❗Please check the ticket type you have in your package. The conference experience, including access to various programme parts, varies depending on your specific ticket type (2 Days, 1,5 Days, 1 Day or Online). If you'd like to upgrade or get additional tickets for colleagues, please reach out to us.

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Website & Useful Links:

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Social Media:

Kindly mark 'Attending' on our LinkedIn Event. This helps us gauge overall interest and allows you to connect with fellow participants and our global audience before the conference! πŸ‘

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Your Exhibitor Deliverables: What We Need From You πŸ’Ό

To ensure your exhibition is successful and seamlessly integrated into the conference, we'll need certain materials and information from your team. The specific deliverables required, along with their deadlines, will depend on your individual exhibitor package and will be communicated directly to you via email.Β 

All deadlines will be communicated well in advance, ensuring you have ample time to prepare.

Here's a comprehensive list of potential deliverables, depending on your package:

  • High-resolution Logo: (Required for most packages) In SVG and PNG formats (suitable for both web and print).
  • Brand Guidelines: (If applicable) Including color codes, preferred fonts, and any specific logo placement rules.
  • Short Company Description: (Required for most packages) Maximum 100 words, for use on the website, event app, and conference programme.
  • Official Website & Social Media Handles: (Required for most packages)
  • Main Point of Contact: (Required for all exhibitors) Name, email, and phone number for event coordination and deliverables.
  • Promotional Video Files (.mp4): (If your package includes video content for a showcase)
  • Showcase Presentation Materials: (If applicable for a showcase slot) This may include slides (16:9 PPT format, max 5 slides) or other visuals.
  • Roll-up Banners / Physical Promotional Materials: (If applicable) Items to be displayed on-site at your booth or a showcase stage. Please refer to the "Logistics & On-site Setup" section for delivery details.
  • Branded Items for Goodie Bags: (If applicable) Items you wish to include in attendee goodie bags.

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Exhibitor Booth Details & Logistics πŸ“

Your exhibitor stand / booth will be located within the main networking and lounge areas of The 19th Hole on Day 2 (16th October 2025), providing excellent visibility during breaks and networking sessions.

  • Booth Dimensions: (W) 300 x (D) 150 x (H) 250 cm
  • Setup Time: Exhibitor setup will take place on Thursday, October 16th, 2025, before official reception starts for all our attendees. Our team will be on-site to guide you to your designated spot.
  • On-site Support: Our dedicated Coliving Conference team will be available on-site to assist you with any questions or immediate needs regarding your exhibition space.

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Logistics & On-site Setup for Physical Items πŸ“¦

For any physical items included in your package (e.g., roll-up banners, goodies for welcome bags, exhibition booth materials), please note the following:

  • Delivery Address: The specific venue delivery address will be provided to you directly via email, well in advance of the event.
  • Delivery Window: Precise timings and instructions for delivery, storage, and placement will also be communicated directly via email closer to the event dates. All on-site items must be delivered no later than the communicated date.
  • Important: Please clearly label all boxes with your company name and "Coliving Conference 2025 Exhibitor."

For any questions regarding your setup or specific needs, please coordinate with the Coliving Conference team at team@colivingconference.com.

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Maximising Engagement at Your Booth ✨

  • Prime Networking Times: Review the full conference schedule to identify peak break times when attendees will be in the lounge areas. This is your best opportunity to initiate discussions and showcase your offerings.
  • Swapcard Engagement: Utilise the Swapcard event app to connect with attendees before and during the event. Encourage attendees to visit your booth by sending out targeted messages and scheduling meetings.
  • Staffing Your Booth: Ensure your booth is adequately staffed, especially during all networking breaks and key programme times, to engage effectively with interested delegates.

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Promoting Your Exhibition πŸš€

As an Exhibitor at Coliving Conference 2025, you have a unique opportunity to present your brand, products, and expertise to a highly targeted and influential audience. Effective promotion is key to maximising your presence, building meaningful connections, and driving business results.

Your Exclusive Exhibitor Discount Code: You have been provided with a unique discount code to share with your audience and partners. Please use this code when promoting tickets to ensure your community benefits from a special rate and to encourage them to join you in person at the event. Meeting during the Coliving Conference is a great way to strengthen connections with current or new potential partners and clients.Β 

If you haven't received it or have any questions, please contact us.

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Digital Engagement Strategies πŸš€

  • Follow Us on Social Media: Stay up-to-date and amplify your reach by following and engaging with our official Coliving Conference channels:
  • Invite Your Network to the LinkedIn Event: Encourage your network to mark 'Attending' on our LinkedIn Event. This helps boost visibility and allows participants to connect before the conference.
  • Amplify Your Participation: Make the most of your exhibitor spot by promoting your involvement before, during, and after the event:
    • Announce Your Presence: Share the news with your audience once your exhibitor status is confirmed. We will provide personalised visuals.
    • Spotlight Your Innovations: Highlight what you’ll be presenting at your booth and what makes your solutions stand out in the coliving ecosystem.
    • Create Anticipation: Share behind-the-scenes content of your stand preparation, your team, or a sneak peek of what attendees can expect.
    • Engage Live: Post updates during the event, share photos from your booth, and invite visitors to stop by and discover your solutions in person.
    • Leverage Conference Content: Re-share Coliving Conference content from our LinkedIn or Instagram accounts, especially posts where your brand is tagged.
    • Continue the Conversation Post-Event: Share reflections, key takeaways, or publish insights gained from participating in the conference.
  • Cross-Share Across Channels: Post updates from both your personal professional profiles and your brand’s corporate social media pages to maximise reach.
  • Leverage Email & Newsletters: Include your sponsorship details in your newsletters or email updates to clients, partners, and prospects. Invite them to connect with your brand at Coliving Conference 2025.

Don't forget to tag our official Coliving Conference accounts so we can share with our audience and use the event hashtags for maximum visibility:

  • Tag: @Coliving Conference (on LinkedIn) / @colivingconference (on Instagram)
  • Hashtags: #ColivingConference #ColivingConference2025

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Need Custom Assets? 🎨

If you require any custom visuals, specific information, or have unique promotional ideas, please reach out! We're here to support your efforts.

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We can't wait to welcome you at the Coliving Conference 2025!Β 

‍If you have any questions or need further assistance, please feel free to contact our team through our support module or via email at team@colivingconference.com.

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